Best Print Management Software with a Free Trial of 2026 - Page 2

Access your company's print consumption metrics effortlessly. Gain insights into print activities by tracking what users are printing, who is printing, the volume of prints, and the locations of these actions. This software not only manages billing and pricing for prints and copies across computer networks but also facilitates accurate cost management across users, departments, printers, and computers. It was designed to provide smart print management solutions. The software is available through a licensing model, which can be valid for either one or three years, and there is also an option to rent it based on the number of pages printed. Different pricing tiers exist depending on the type of license selected: Small Business, Standard, or Enterprise. With Print Account, users can maintain meticulous control over printing activities, including the ability to impose limits on page counts based on defined quotas. Additionally, the software enhances the value of printer rentals, print outsourcing, and Managed Print Services (MPS) agreements, ensuring comprehensive print oversight. By implementing this tool, organizations can streamline their printing processes and reduce unnecessary costs effectively.

PrinterTux is a comprehensive software solution designed for the management, control, and ticketing of printing tasks, and it is compatible with Windows, Mac, and Linux platforms. By generating detailed reports on printing activities categorized by users, groups, and printers, businesses can effectively monitor and analyze the quantity and cost of all printing operations within the organization. This software also facilitates the implementation of quota controls, which help minimize waste and reduce expenses associated with ink, toner, paper, and printer upkeep. Many organizations find that paper usage is a significant source of waste; adopting PrinterTux can lead to a substantial decrease in paper consumption, thus benefiting the environment. Moreover, with the PrinterTux solution, companies can not only lower their printing costs but also actively participate in eco-friendly practices. The PrinterTux print server is based on a customized Linux distribution that utilizes Fedora, ensuring a robust and reliable printing infrastructure. By integrating this tool into your business operations, you can streamline printing processes while fostering sustainability.

PrintFactory Cloud streamlines the management of printers and cutters by providing a centralized platform. This innovative cloud-based software utilizes a centralized XML-driven RIP system capable of overseeing more than 2,000 printers and cutters simultaneously. Users gain comprehensive control over all connected devices, enhancing efficiency and organization. The dashboard features real-time monitoring, allowing users to track job statuses, ink levels, media usage, and processing times, among other parameters. Additionally, a professional editing tool is included to facilitate high-quality output. The complete RIP-based workflow optimizes work preparation, ensuring tasks are completed faster and with greater precision than competing systems. Since its inception in 2001, PrintFactory has been dedicated to maximizing profitability in the wide-format printing sector. With a research-driven development team rich in intellectual property, they have introduced extensive proofing solutions that significantly elevate industry standards. Originally part of GMG, PrintFactory has now established itself as an independent entity, offering cloud-based automated solutions that seamlessly integrate into pre-existing MIS and workflow systems, further enhancing operational capabilities. This commitment to innovation and efficiency positions PrintFactory as a leader in the ever-evolving landscape of wide-format printing technology.

This solution assists organizations in overseeing activities across various printers and multifunction printers (MFPs) while automatically gathering usage data. PrintScout serves as a software/service platform designed to enable monitoring of printers and MFPs deployed across different clients and locations. It not only automates the retrieval of print counters, essential for billing and summarizing monthly print volumes, but also consolidates all this information into a single web-based administration tool. Offered as a SaaS (Software as a Service), it operates without the need for print servers, allowing monitoring of any printer or MFP connected to a local network. Users are billed a monthly fee per monitored printer based on their selected package. This solution is particularly beneficial for businesses involved in printer rentals, lending, print outsourcing, managed print services (MPS), or those supporting multiple distributed printers. Furthermore, it caters to a wide range of companies, from small enterprises to large corporations, focusing on the effective management and oversight of their printing resources. Ultimately, PrintScout enhances operational efficiency by streamlining print management processes across diverse environments.

APWI was established to address challenges related to print cost management and interface issues. Our suite of print management and data conversion products empowers you to efficiently manage expenses while streamlining document distribution. The software solutions we provide are designed to transform, oversee, and disseminate your documents, allowing for swift and cost-effective application deployment. Additionally, our offerings permit you to monitor the usage of your printing resources by various departments and users, which aids in crafting and executing effective cost-saving strategies. RXforPrint serves as an essential tool that monitors print jobs based on user, device, department, and associated costs. With our print tracking software, you gain access to detailed print analysis reports that illustrate activity across users, printers, and departments. This can lead to substantial monthly savings in copier and printing expenses, potentially amounting to thousands of dollars. Furthermore, our HostServe Data Conversion and Enterprise Output Management solution functions as a Windows-based document delivery and interconnectivity platform, enhancing overall operational efficiency. By integrating these solutions, organizations can optimize their printing processes and achieve better fiscal outcomes.

YSoft SAFEQ lowers overall print services infrastructure costs and operating expenses, increases document security, and improves workflow efficiency. YSoft SAFEQ was designed as a platform for software development. Today, the platform offers three main product areas: Document Capture, Print Management, 3D Print Management, and Print Management. Highlights include user authentication and pull-printing, comprehensive reports, automated scan workflows that use optical character recognition, mobile printing, rules based printing, and pay-to print services. YSoft SAFEQ can be purchased as software modules or as a complete software suite. This allows you to pay only for the features you need and allows you to add more in the future.

PrintNode allows you to manage your Business Central Cloud Report Printing. PrintNode allows you to manage your Microsoft Dynamics 365 Business Central Cloud Report Printing. VLC PrintNode Integration allows you to print from the Microsoft Dynamics 365 Business Central web browser, your phone or tablet apps, and any other connected device to any network or local printer.

Vantage Online streamlines Managed Print Service (MPS) operations by eliminating the errors and inefficiencies typically found in non-digital environments, thus leading to significant cost reductions. By enhancing the speed and precision of billing processes, it also optimizes service delivery, allowing organizations to maintain better control over inventory and consumables. This platform is designed to minimize labor-intensive manual tasks across all facets of your MPS business while enabling quick assessments of customer, contract, and device profitability. Furthermore, it aids in boosting customer retention rates, improving service level agreements, and optimizing operational resources, all of which contribute to more effective and lucrative business practices. Its straightforward and adaptable billing features empower you to craft contracts that meet the needs of both your organization and your clients. With MPS-focused tools and a comprehensive view of client interactions, Vantage Online ensures that your team always has the necessary information at their fingertips. Additionally, it excels in service management by consolidating all field service data into a single accessible location, enhancing overall efficiency and responsiveness. Ultimately, Vantage Online equips businesses to thrive in a competitive landscape by ensuring they operate with the highest levels of organization and insight.

OP is a robust software solution tailored for managing print operations in small to medium enterprises, educational institutions, and various organizations. It allows users to efficiently oversee and allocate printing quotas while imposing restrictions on printer usage. This system centralizes the administration of all printing assets, including printers, paper supplies, and toner resources. OP is engineered to handle print jobs originating from workstations that are directed to either a Windows server or local workstation. Additionally, it provides capabilities for monitoring printer usage across the network in real-time. With the help of specialized software, OP can effectively track and manage both local and network-connected printers. Furthermore, it seamlessly integrates with Active Directory, supporting printers, users, computers, and groups within diverse workgroup settings. Its comprehensive features ensure that organizations can maintain optimal control over their printing needs.

Initially launched in 1998, Print Manager Plus® software stands out as the pioneering solution designed specifically for the Windows operating system. Remarkably, it remains the sole technology with this distinction; the latest version, Print Manager Plus® 9.0, elevates its cutting-edge capabilities by transforming printing from merely a managed expense into a strategic advantage for businesses. This software empowers organizations to enhance their print management strategies, resulting in improved transparency, control, compliance, and data intelligence. Since its inception, users have praised Print Manager for its user-friendly interface and robust support, traits that continue to shape the ongoing evolution of Print Manager Plus® software. With version 9.0, ease of use and superior support are more pronounced than ever, encompassing everything from installation and integration to scalability and comprehensive reporting features. As businesses seek innovative solutions, Print Manager Plus® 9.0 positions itself as an essential tool for modern print management.

Sentinel, developed by EPaper Ltd. and also recognized as b-guard, is a versatile print management solution featuring a modular design that can be tailored to meet the printing, copying, and scanning requirements of organizations ranging from small businesses to large corporations. It seamlessly adapts to various enterprise architectures. The software integrates smoothly with existing printing setups, creating opportunities for significant savings on toner, paper, electricity, and expensive maintenance costs. Users can establish printing policies for individuals and groups, enforce duplex printing when necessary, and manage the quality and other aspects of print jobs. The customization possibilities are virtually limitless, thanks to the advanced scripting language built into Sentinel. Furthermore, Sentinel incorporates innovative SaveToner technology, enabling a reduction in toner consumption throughout the entire organization without sacrificing print quality. This comprehensive solution not only enhances efficiency but also promotes sustainable printing practices.

OpenText™, Open Enterprise Server (OES), securely delivers file, printing, network, storage, and management services. It combines Linux for enterprise workloads and workgroup specialization in order to save money while enhancing productivity. Manage your data on-premises or in the cloud, without compromising access and rights controls. Manage rights and grant access to users on any of the eDirectory Active Directory or Azure Active Directory systems. SMB2 File and directory leases enhance the remote worker experience. OpenText™, Filr, allows you to securely share files on any device.

Printcart is an adaptable software application aimed at improving and simplifying the processes of printing and document management. Thanks to its intuitive interface and robust functionalities, Printcart provides a holistic platform that caters to the printing requirements of businesses, regardless of their scale. This innovative tool not only boosts productivity but also ensures that document handling is both efficient and effective.

CoreBridge provides powerful management tools to help you run your print, sign or graphics business smoothly, and from anywhere. CoreBridge allows you to maximize resources quickly and easily. A web-based system streamlines processes, finances, and manpower in any business. Use the cloud to manage workflows across your company and access the information you need. Our mission is empower organizations to grow and manage their business with simplicity, efficiency, and autonomy while providing a community and purpose to employees, customers, or others we serve.

Tray Selector is an innovative productivity application that enhances the efficiency of printing tasks within Microsoft Word. It enables users to create various print profiles that include tailored tray selections and specific print settings, facilitating the seamless printing of documents with diverse paper types or sizes all in one go. By allowing users to save their preferred print configurations to easily accessible buttons, Tray Selector removes the hassle of repeatedly modifying printer settings, enabling printing with just a click. This tool is particularly beneficial for law firms, corporate offices, and organizations utilizing multi-tray printers, as it not only boosts workflow efficiency but also minimizes the likelihood of errors during printing. Additionally, the convenience of quick selections promotes a smoother printing experience, making it an essential asset for busy professionals.

PodZa is a product that manages print on demand fulfillment software services. It also handles all related business processes and technology. The primary target audience for PodZa is warehouse space and printing shop owners, who take orders from affiliate shops on various trading platforms like Etsy, Shopify, etc. and strive to be a successful POD provider. PodZa is ideal for companies that use print on demand software. It can be used in dropshipping, W&F, or pure form dropshipping. The flexibility of PodZa's print on demand software settings makes it easy to adapt it to any business logic. It is possible to add functionality and tools to your business with a well-thought-out architecture! PodZa is a business accelerator system that works while you calculate your income using print on demand solutions.

Innovative workflow software for all print production teams. GoPublish is a revolutionary software that transforms the way you plan, create, and review your magazines and publications. A collaboration-focused solution for content publishers, brands, design agencies, and magazine publishers working with Adobe InDesign or Adobe InCopy.

KPAX Manage offers a unified solution for print fleet management, transforming the way businesses oversee and regulate a diverse range of office printers, multifunction devices (MFPs), and copiers through a single platform, allowing for instantaneous access to device information across multiple locations, clients, or machines. This innovative system streamlines processes by automating the collection of meter readings, monitoring consumable levels, and issuing technical alerts and error codes, ultimately leading to reduced operational costs and environmental impact while enhancing service quality and efficiency. Furthermore, it bolsters Managed Print Services (MPS) by gathering and analyzing data that populate dashboards, performance indicators, and comprehensive reports for auditing, analytics, billing, and optimizing workflows. The data collected can also be easily exported or integrated with external applications, including ERP, billing, CRM, or asset management systems, providing flexibility and interoperability. Notably, KPAX is compatible with various software and hardware collection agents, which securely obtain network device details and can be installed in less than ten minutes, making it a convenient choice for organizations looking to streamline their print management processes. This efficiency not only benefits the organization but also contributes to a more sustainable approach to office printing.