Best Free Document Management Software of 2026 - Page 18

We facilitate over 25,600 distinct conversions across more than 300 file formats, surpassing all other converters in variety. Simply drag and drop your files onto the webpage, select your desired output format, and hit the "Convert" button to initiate the process. After a brief wait for the conversion to finish, you can expect most tasks to be completed within 1 to 2 minutes. This entire operation occurs in the cloud, ensuring that your computer's resources remain unaffected. Additionally, many conversion options come with advanced settings; for instance, our video converter allows users to adjust quality, aspect ratio, codec, and even manipulate orientations such as rotating or flipping. We prioritize your privacy by immediately deleting uploaded files and removing converted files after 24 hours, ensuring that no one else can access your data. Our commitment to privacy means that your files are always secure and confidential. For those concerned about security, further information is available. Convertio operates entirely within your browser, making it compatible with all devices and platforms without the need for any software installations. Enjoy the convenience of hassle-free file conversions right at your fingertips.

Select a document and securely upload it to our platform. You can sign your document using your mouse, by typing, or by adding an image of your signature. Additionally, you can invite others to sign and will receive notifications once they have completed the process. DigiSigner adheres to all key eSignature regulations, including ESIGN, UETA, and the European eIDAS. Every signature generated through DigiSigner is legally enforceable and accepted in court. We ensure the safety of your documents by storing them behind a firewall and verifying every access request against the user's session. All data transmission is encrypted with SSL (Secure Sockets Layer) to guarantee security. Sign your documents online in under two minutes without leaving your seat, eliminating the need to print, scan, or fax any paperwork. With DigiSigner, signing is a breeze! You can invite your colleagues, clients, and employees to sign documents with a couple of clicks, obtaining their legally valid signatures in mere minutes, which helps you finalize your agreements more swiftly. Enjoy the convenience and efficiency of digital signing with DigiSigner!

Safelink offers secure virtual data rooms and collaboration services to organizations such as law firms and accountancy practices, M&A specialists and financial service businesses. The cloud-based solution allows for secure sharing of highly confidential documents through encrypted data storage and transmission. Safelink is a fully-featured solution that offers granular permissions and full content search. It also includes secure messaging, collaboration tools and page-level document tracking. You can drag and drop files and folders to the system. You can also set permissions to who can view, copy, download and print them. Collaboration and coordination features allow users to create tasks, checklists, comment on documents, and publish notices to other users.

Eliminate the tedious and error-prone task of copying and pasting by converting your PDF files into Excel, CSV, XML, or HTML formats effortlessly. PDFTables allows you to transform PDF documents into various file types with just a simple click, including Microsoft Excel (XLSX), Comma Separated Values (CSV), eXtensible Markup Language (XML), and Hypertext Markup Language (HTML). You can explore our PDF to Excel conversion tool without any charges at the start. When you visit our website for the first time, you'll receive 25 complimentary page credits. Once you've used those, you can create a free account to get an additional 50 page credits, along with a unique API key, enhancing your experience at no extra cost. This seamless process ensures that users can efficiently manage their data without unnecessary hassle.

Embrace a paperless approach with our Form & Document Management CRM designed for every team. Transitioning to a paperless environment is the ideal solution for small and medium enterprises. This system consolidates all your employees, customers, and vendors into a single database, facilitating seamless communication, task management, and paperwork handling without the need for physical documents. With all your forms and documents stored electronically, the platform offers features like routing and approval tracking. Once you have your data organized in forms, you can analyze it or search for specific criteria effortlessly. Additionally, you can collaborate with teammates and clients easily. Each staff member and contact has a dedicated File Cabinet, accompanied by a central company File Cabinet. Your documents are organized in the File Cabinet using custom fields and tags. We specialize in assisting you with digitizing documents and forms, making the transition to an electronic filing system on Paperless Online smooth and efficient. Furthermore, contacts can access a self-service portal to submit necessary forms and documents, ensuring that all data—including forms, documents, and files related to teammates, clients, and vendors—can be stored and retrieved with ease. This transformation not only enhances efficiency but also significantly reduces clutter and improves overall productivity.

Easily sign and transmit forms and documents with our eSignature capabilities, whether you're at your desk or on the move. Gain full control over access permissions to your records and monitor requests from others seeking temporary access to your private files. You can set up alerts to remind you when any document is approaching its expiration date, helping you to avoid unnecessary fines while keeping your records current. If you have forms that require completion and signatures, we've got you covered. Recordminder includes a selection of pre-loaded forms such as W-4, W-9, I-9, NDA, along with certain state-specific documents, and allows you to enhance your own uploaded files with text fields, date fields, and checkboxes. Our extensive eSignature features ensure that you can obtain signatures or initials on all your documents and have them returned conveniently without leaving your desk. Plus, you can rest easy knowing that your document management needs are efficiently handled with our user-friendly platform.

As employees and customers, we deal with enterprise document processes every day. We win business, sign suppliers and transfer goods and/or services, grow teams, collect information, and grow them. Each of these activities is supported by an enterprise document process. DX is changing the way these processes work to create a better experience for everyone. DX is a cutting edge smart contract and document management system. We are trusted by large and small organizations as an enterprise-level solution. DXhas digitized contract and document processes for top retailers and legal firms as well as governmental agencies. Our enterprise customers appreciate a customized, white-glove approach to meet their specific needs. Our SME customers love the simplicity of our cloud SaaS solution. All the tools you need to grow your business, including document and contract management.

Sesame HR is an innovative cloud-based platform that facilitates the management of human resources by automating and optimizing HR functions for organizations. It encompasses a variety of features such as tracking employee hours, managing absences, integrating payroll systems, and overseeing document organization. The system is designed with user-friendliness in mind, enabling businesses to efficiently handle employee records, assess performance, and adhere to labor laws. Moreover, Sesame HR incorporates self-service capabilities, empowering employees to submit leave requests, monitor their working hours, and retrieve important documents, which enhances the overall efficiency of human resources operations. By streamlining these processes, the platform ultimately contributes to improved overall productivity within the organization.

Transform your static PDF magazines, brochures, and catalogs into engaging, media-rich eBooks that can be effortlessly viewed, shared, and distributed across web platforms, social media, and mobile devices. Our innovative software streamlines the process for publishers, enabling them to craft sleek eBooks and responsive digital magazines directly from PDF files. With our flipbook software, you can turn original PDF documents into visually striking digital booklets featuring captivating page-flipping animations and sound effects! Additionally, it allows for the integration of videos, audio, Flash elements, and hyperlinks into your interactive eBooks, and offers command line capabilities to automate the eBook creation process. At Flipbuilder, we are committed to delivering top-notch products, emphasizing user-friendliness alongside powerful functionality. Our suite of applications encompasses tools for converting virtually any document into elegant flip books, making our flipbook software series perfect for creating interactive eBooks, distributing online magazines, newspapers, business brochures, corporate reports, event leaflets, annual reports, newsletters, and more. Experience the ease of transforming your printed materials into dynamic digital experiences with our versatile solutions.

The objective is to instill confidence and ensure complete privacy within the industry. PDFWrench is designed with the sole intention of streamlining workflows related to PDF documents. You no longer need to share your sensitive files by uploading them to a server; instead, your documents remain secure on your local device. Additionally, PDFWrench can seamlessly merge various image formats into a single PDF document, making the process of document manipulation and distribution much simpler than in the past. This revolutionary technology eliminates the need for server uploads, addressing a long-standing demand for local document management. Our unique solution is the culmination of extensive research and development efforts. However, it's important to note that compatibility is limited to certain browser versions, as our state-of-the-art technology is not supported by outdated browsers. Currently, we do not accommodate password-protected or encrypted PDF files, and there are size limitations for documents, as larger files require increased RAM to function efficiently. Understanding these constraints will help users maximize the benefits of PDFWrench while maintaining document security.

Enhanced customer support is achievable since all relevant information is securely stored in the database, ensuring that important details are never lost; if a client requests specific information, you can retrieve it instantly, eliminating the hassle of sifting through files for hours. A straightforward search will enable the system to locate the needed data efficiently. Additionally, the automation of business processes allows for seamless transitions in document handling through the use of predefined workflow templates. Furthermore, the entire history and analytics of documents are maintained on the server, providing insights into who handled the document, the timing of their work, and the modifications made. If an issue arises with a document, the version control feature allows you to revert to previous iterations of the file, and it's worth noting that the EDMS retains all earlier versions for easy access. This comprehensive system not only streamlines operations but also enhances accountability and traceability within the document management process.

Tabbles enables tagging for any file type across any file system, with the tagging information securely stored in a database. It ensures that your original file names remain intact and does not leave any hidden files behind on your disk. You can allow Tabbles to automatically generate tags for your files based on their location, names, and contents, or even extract information through regular expressions. Collaborate with your team by adding multiple searchable comments to files, bookmarks, and emails in a conversational format, where each comment includes the author and the time it was made. The comprehensive search feature in Tabbles allows you to look through file names, paths, tags, comments, and content efficiently, ensuring a seamless tagging experience. Furthermore, if you happen to move, rename, or delete a tagged file using Windows Explorer or some third-party file managers, the tags will remain intact and continue to be associated with the file. This makes managing and organizing your files easier than ever.

bCommunities is a highly innovative online platform that streamlines transactions and collaboration among teams. Within the bCommunities ecosystem, each organization operates in a distinct, secure, and private setting, ensuring that your vendor remains unaware of your client’s identity and cannot see the multitude of tasks you are managing for a particular project, as they are only privy to one task at a time. Conversely, you will not have visibility into the tasks they are working on related to your requests unless they create a Flowback task specifically for you or designate a task as a resource, which will then appear in your account. If all members of your internal team are categorized as Light users (meaning they are all free), they will have access to view all projects and tasks created during the Trial period or those assigned to them by clients. Our robust infrastructure, including data centers and network systems, is meticulously designed to deliver unparalleled uptime, optimal server and cloud performance, enhanced security, and rapid scalability, ensuring a seamless user experience for everyone involved. Additionally, bCommunities is committed to fostering a collaborative environment that promotes efficiency and transparency among all teams.

Scan123 offers a quick, straightforward, and secure method for digitizing all your paper documents, PDFs, and other digital media into a searchable system designed for team collaboration. With Scan123, locating any file takes mere seconds, allowing you to redirect your energy from searching through bankers boxes and file cabinets towards expanding your business and enhancing customer satisfaction. If your workspace is overwhelmed with outdated paperwork, Scan123 simplifies the process of transforming those documents into secure digital versions—just scan and shred! It truly is that easy. The platform ensures your files are stored in a secure digital environment and is both SOC 2 and HIPAA compliant, safeguarding your documents against risks like fire, flood, theft, and ransomware. Should you encounter any issues, a backup request is all it takes for recovery. Additionally, you can access your documents anytime and from any device with just a click, making them available wherever you go—be it your home, another office, or even abroad—as long as you have internet connectivity. With Scan123, managing your documents has never been more convenient and secure.

For the past 15 years, Nextide has partnered with clients to enhance and refine our document management solution tailored for open-source portals and intranet applications. In April 2010, we launched the initial version of our application, restructured for Drupal 6 as the filedepot module, which has since been updated for Drupal 7 and is currently being adapted for Drupal 8. Filedepot facilitates the creation of a collaborative workspace for document sharing, enhances content accuracy, and incorporates version control features. Organizations still relying on shared drives for frequently accessed documents will find significant advantages in implementing filedepot. Our Document Management module is designed to meet your document management requirements through a user-friendly, highly collaborative platform that supports users throughout the entire document life cycle. Additionally, role-based security measures ensure that corporate documents are accessed and distributed securely to both internal staff and external clients, fostering a safe and efficient working environment. By adopting filedepot, businesses can streamline their document processes and improve overall productivity.

The adoption of Open Source Document Management Systems (DMS) is on the rise across various industries. When selecting the most suitable software, it is essential to take several factors into account; however, aspects like legal compliance, text recognition capabilities, workflow management, user experience, and access control stand out as vital features for nearly all organizations. A significant advantage of a non-proprietary DMS is that it is available for free download, eliminating the burden of licensing fees or per-document charges for users. Additionally, the software's source code is openly accessible, enabling users to modify it to better suit their specific needs. This flexibility allows users to implement changes independently, bypassing the need to rely on the original developers for customization. Ultimately, this level of adaptability can lead to enhanced operational efficiency and tailored solutions for diverse organizational requirements.

The Document Register serves as a submodule where companies or users can securely keep their officially published documents, which can either be derived from concluded routings or entered directly by users themselves. This module is designed for the swift and efficient retrieval of documents, while the ability to add or modify documents is governed by the user’s privilege settings. In addition, Document Routing is another submodule that allows companies or users to manage and distribute working documents, facilitating the routing of these documents to specified users both within and outside the company, thereby acting as a collaborative tool for sharing information, reviewing documents, and obtaining approvals. Furthermore, the Correspondence submodule is dedicated to archiving various forms of communication, including emails, faxes, and letters, with the added benefit of cross-referencing capabilities to enhance communication tracking within projects and organizations, ultimately fostering improved collaboration and organization across different teams.

Organizations that aspire to thrive in the future utilize cognitive capture to seamlessly automate the collection, comprehension, and integration of various information types throughout the organization, including unstructured content found in business documents and emails. Leveraging intelligent document processing, which merges multichannel document capture with advanced OCR, enables users to efficiently and accurately handle any document type. By implementing readily available AI solutions, unstructured data from these documents can be transformed into structured formats that facilitate process enhancements and inform business strategies. Drive your organization towards workflow automation by utilizing content-aware capture, print technologies, and effective workflow orchestration. Additionally, strengthen document security and ensure regulatory compliance by enforcing uniform content-based business rules alongside robust data protection measures. This holistic approach not only optimizes operations but also fosters a culture of innovation and responsiveness within the organization.

DocPoint serves as a comprehensive document management system tailored for businesses of all scales, offering a robust and cost-effective solution for transitioning to a paperless environment. With features that enable high-capacity information capture and immediate access to documents and records, it facilitates smooth information sharing throughout the organization. Handling extensive amounts of physical paperwork, digital files, and email communications, DocPoint is versatile enough to address the varied requirements of multiple departments. Moreover, it allows users to uphold their preferred workflows while efficiently capturing and retrieving significant quantities of information, thus enhancing overall productivity and organization. This flexibility makes DocPoint an invaluable asset for companies seeking to modernize their document handling processes.

At last, there's a solution that enables you to manage your entire office's organization from a single platform. This innovative tool allows you to effortlessly search for all your documents, whether they are in PDF format from scanned papers or stored physically in your filing cabinets, which is a common scenario for many businesses. While many individuals are transitioning to a more digital workspace, a significant amount of paperwork still requires daily handling. The integration of Paper Tiger with the brand-new Digital Tiger simplifies the process of converting your physical documents into PDF files for storage on the outstanding Google Docs platform. Furthermore, with Paper Tiger, you can seamlessly index your hard copy files, enabling you to locate them alongside your digital documents with just one search. By subscribing to a paid Paper Tiger Online account (either Basic or Pro), you receive access to Digital Tiger at no additional cost. The advancements in computer technology, the decreasing expenses of data storage, and the enhanced security, reliability, and performance of cloud services combine to create an efficient organizational experience. This makes it easier than ever to streamline your office's workflow and maintain control over your documents.

Enhance the communication flow with your clients, suppliers, and subcontractors by utilizing a system crafted from the ground up to operate seamlessly across organizational boundaries. Instantly design, update, send, and receive dockets to any involved party, all within a single application. With this system, you'll never again lose track of a docket, as our platform securely stores them for easy access at any moment. The integrated docket designer offers a straightforward yet powerful method for creating and maintaining your dockets. You can develop templates that capture essential information and send them out to your fleet in real-time. Each docket is equipped with geo-tagging, time-stamping, and audit trails stored securely on our encrypted servers. Once dispatched, these dockets become tamper-proof, ensuring a trustworthy record for all stakeholders involved. This leads to increased productivity and reduced disputes. Moreover, you can sign and send dockets right in the field, providing immediate visibility of the data. Your customers can conveniently receive dockets directly in their Docketbook and give electronic approval, effectively completing the process and streamlining operations further. By adopting this system, you're not just improving efficiency; you're also building stronger relationships with all parties involved.

Manipulate any type of file effortlessly, with countless skills available at your disposal. Transform files swiftly with just a few clicks, and select from a vast array of over 30,000 different file conversions. Whether you are dealing with standard or rare file formats, you can process single files or handle them in bulk with ease. Seamlessly merge multiple files into various formats, including documents, video, audio, Visio, and more. You can also split large files that contain numerous pages into several smaller ones, specifically for text formats like .pdf, .doc, and .txt. Divide and organize your files and documents as needed, allowing for easy modifications. Rotate files, apply filters, rename files, add watermarks, or overlay text on images, all in a matter of moments. You have the option to work on files individually or in groups, and you can effortlessly compress or shrink the size of your files. With a broad range of file compression formats and zip options available, you can also extract specific pages or elements from a document. Furthermore, you can gather images from a file or retrieve all images and text contained within a document, making your file management tasks more efficient than ever before.

Experience a revolutionary online tool for managing your PDF and Kindle annotations, designed to save you countless hours of tedious work. Instantly download your annotations from PDFs and Kindle in multiple formats within seconds. Our service efficiently summarizes annotations from your PDFs, Kindle books, and Instapaper articles, eliminating the frustration of searching for an effective annotation tool. Sumnotes stands out as a straightforward yet powerful solution for extracting annotations from a variety of materials, such as PDF books, lecture notes, or research papers, allowing you to concentrate on what truly matters. With just one click, you can import and synchronize annotations across different platforms seamlessly. Additionally, our batch import feature makes it incredibly easy to bring in your entire library. We proudly support PDF documents annotated with any official PDF software, including Adobe and Preview on Macs, and we're thrilled to announce our new capability to support Kindle highlights as well! This tool is poised to transform the way you interact with your reading materials.

Dataprius is a new way to work with files in Cloud. It is specifically designed for companies. It is more than a virtual drive. It does not require synchronisation. Maximum file protection against local threats. It allows you to work with company documents without synchronizing, without conflicts and with multiple Users connected simultaneously. Works just like Windows desktop. You use Windows all your life? You will be able to manage files and folders in the Cloud within 5 minutes with Dataprius. The Dataprius folder permissions model makes it easy to manage Users' permissions. All companies require central document storage. All files can be stored in a cloud and shared within the company as well as with customers. You can forget about local servers. Cloud computing allows you to pay for your use and adjust resources to your needs. Reduce and rationalise your costs.

The Excel-to-Word Document Automation Add-in streamlines the process of transferring Excel content into Word and PowerPoint files, allowing for the effortless integration of various types of content such as text, lists, tables, images, and charts. Users can easily establish connections to this "dynamic" content for updating purposes. This enables the modification of both new and existing Word or PowerPoint documents with data sourced from any Excel workbook, regardless of whether it is newly created or already in use. It is particularly useful for generating recurring reports and personalized documents that require frequent updates. Moreover, users can utilize their workbooks and documents as templates, as any Word or PowerPoint file linked to the workbook through the core add-in can serve as a template. The add-in simplifies the processes of linking, testing, uploading, and managing document templates alongside related Excel-based resources, ensuring efficient document management and content updates across various platforms. This automation tool significantly enhances productivity by reducing manual effort and error in document creation and updates.